Responsibilities
• Process and verify vendor invoices with a focus on high complexity or high-volume accounts, ensuring accuracy and compliance with company policies.
• Ensure appropriate authorization documents, purchase orders, and work order requirements are met, including adherence to time-of-site standards.
• Proactively identify and address any discrepancies in invoices or supporting documents before processing.
• Serve as the escalation point for resolving complex payment discrepancies and disputes with vendors.
• Communicate with vendors via phone and email to address inquiries, clarify payment issues, and maintain strong relationships.
• Collaborate with the vendor support team to maintain and update accurate vendor profiles in the ERP and work order systems.
• Accurately enter and review invoice details in the work order system (Atlas) and ERP system (GP) to ensure proper payment processing.
• Monitor and respond to inquiries in the Accounts Payable Outlook inbox in a timely and professional manner.
• Ensure compliance with project- and contract-specific billing and taxation requirements.
• Identify opportunities to enhance accounts payable processes, including automation and streamlining of tasks.
• Ensure adherence to tax regulations and company policies for vendor payments and contracts.
• Investigate and resolve issues related to invoice and payment processing, recommending solutions for systemic improvements.
• Assist in month-end closing activities, including reconciling accounts, preparing reports, and ensuring timely submission of payments.
• Provide accurate and detailed records of assigned accounts payable transactions for audit and compliance purposes.
• Act as a liaison between vendors, clients, and internal departments to resolve issues and clarify billing or payment discrepancies.
• Collaborate with project managers and procurement teams to ensure alignment on billing requirements and payment schedules.
Qualifications and Requirements
• Advanced knowledge of accounts payable systems, including ERP and work order systems (e.g., Atlas and GP).
• Strong problem-solving skills and ability to resolve complex payment issues.
• Meticulous attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong interpersonal and communication skills, with a professional and collaborative approach.
