Responsibilities
• Upholds and maintains a high level of confidentiality and discretion.
• Assists the Payroll Administrator to Entering, maintaining, and/or processing information in the payroll system; information may include employees’ hourly rates and salary rates, commissions, bonuses, or other compensation,
time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures accurate processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Review and approve payrolls, ensuring accuracy and compliance.
• Ensure that the organization is compliant with all payroll-related taxes and 401k payroll program requirements.
• Ensures 401k contribution accuracy within payroll
• Responsible for coordinating tasks with payroll specialists and ensuring they are completed on time.
• Oversee the management of payroll system functionality.
• As requested, prepare and present financial reports to accounting or hr, summarizing payroll-related data and economic status.
• Communicate with HR to support projects requiring research, coordination, and problem resolution related to Paylocity systems.
• Identify and implement process or system improvements to enhance payroll efficiency and accuracy.
• Provide guidance to the accounting and people operations teams on implementing and maintaining proper procedures that ensure compliance with company policies and internal controls.
• Participate in and support company initiatives, including software implementations, process upgrades, and other operational improvements.
• Ensures payroll accuracy for payroll and 401k audit process. Supports audits as necessary
• Document payroll-related processes and ensure open communication with finance and human resources
• Complete special projects and ad-hoc reporting tasks as requested by senior management or other departments.
• Consults with managers and employees on payroll inquiries.
• Performs other duties as assigned.
Qualifications and Requirements
• Must have experience working with a US-based organization working with non-exempt and exempt payroll cycles.
• Ability to organize tasks, manage multiple responsibilities, and ensure accuracy in all payroll-related activities.
• Proficient with Google Suite, including utilizing advanced Excel functions (e.g., pivot tables, VLOOKUP) for payroll data management and reporting.
• Proficiency with Paylocity payroll software or shows a strong aptitude for rapidly acquiring new software skills.
• Ability to work effectively with colleagues, managers, and external partners, regardless of their location or department, to ensure smooth payroll operations.
• Displays a growth mindset by seeking opportunities for personal and professional development, and embracing challenges as learning experiences.
• Adapts to changing demands and deadlines with flexibility and resilience, ensuring timely and accurate completion of payroll tasks.
• Must have expert knowledge of hourly employee pay, including overtime for each state.
