Responsibilities
• Enter both inventory and non-inventory invoices into the accounting system.
• Verify the accuracy of invoices, ensuring that all relevant information is complete and correct.
• Record accounts payable payments communicated via email or Teams.
• Ensure payments are accurately processed and documented.
• Ensure all bills have been entered and accounted for within the month, preventing any missing invoices.
• Conduct a thorough review of accounts payable records to maintain accuracy.
• Manage vendor statements and resolve any discrepancies or issues with vendors in a timely manner.
• Communicate effectively with vendors to ensure that all billing details are correct and up to date.
• Gather and compile necessary information to support accurate and timely financial reporting.
• Assist in the preparation of regular and ad-hoc accounting reports.
• Assist with accounts receivable functions as needed, gaining cross-training experience to support the broader accounting team.
• Perform other accounting tasks and duties as assigned, contributing to the overall efficiency of the department.
Qualifications and Requirements
• Ability to work during the Eastern Standard Time Zone.
• Experience with high-growth companies with manual processes.
• Must be detailed oriented and able to multi-task with a detailed focus on accuracy.
• Work with the highest degree of integrity and confidentiality.
• Ability to effectively meet deadlines and prioritize work assignments for efficiency.
• Strong organizational skills with the ability to prioritize tasks effectively and work as part of a team.
• Strong analytical skills to detect/identify anomalies.
• Knowledge of accrual accounting, specifically under U.S Generally Accepted Accounting Procedures (U.S. GAAP).
• Advanced Microsoft Word & Excel proficiency.
• Working knowledge of QuickBooks accounting software.
• Excellent written and verbal communication skills.
