Responsibilities
• Thoroughly review vendor invoices to verify alignment with the corresponding Purchase Order (PO) and Receiving Document.
• Identify and promptly report any discrepancies or inconsistencies found during the 3-way match process.
• Actively collaborate with the Purchasing, Receiving, and Inventory teams to investigate and resolve discrepancies.
• Execute the efficient processing of invoices related to inventory items in the chosen ERP system (e.g., Infor, SAP, Oracle).
• Ensure that all required approvals, in accordance with the signature authorization policy and limits, are obtained before processing payments.
• Proactively report any discrepancies or anomalies discovered during the invoice review process.
• Engage with relevant stakeholders to address and resolve variances in a timely manner.
• Maintain a positive and professional relationship with vendors.
• Address vendor inquiries and concerns promptly and professionally.
• Collaborate on process improvement opportunities with vendors as needed.
• Ensure strict adherence to company policies, accounting standards, and relevant regulations.
• Maintain accurate and organized accounts payable records and documentation.
• Assist with internal and external audits related to inventory and accounts payable.
Qualifications and Requirements
• Familiarity with accounting principles and practices.
• Experienced with invoice processing, 3-way matching, and vendor management.
• Strong Microsoft Excel skills, including ability to work with spreadsheets, pivot tables, and formulas.
• Precision and accuracy in handling financial transactions and data.
• Ability to analyze invoices, identify discrepancies, and resolve issues.
• Clear and coherent in both written and verbal communication skills to handle customer inquiries and build positive relationships.
• Effective time management and organizational skills to manage multiple invoices and deadlines.
• Ability to work collaboratively with cross-functional teams.
• Commitment to maintaining high ethical standards and compliance with company policies and financial regulations.
