Responsibilities
• Accurately enter inventory-related financial transactions in the ERP system (e.g., QuickBooks), ensuring proper documentation and alignment with accounting standards.
• Maintain and update inventory records in the accounting system, ensuring consistency with physical stock levels.
• Track inventory purchases, sales, and adjustments, ensuring proper accounting treatment for each transaction.
• Reconcile physical inventory counts with ERP system records, identifying and investigating discrepancies between physical stock and accounting records.
• Assist in the preparation of inventory valuations for financial reporting and ensure that inventory costs are accurately reflected in the general ledger.
• Assist with regular stock audits and prepare reports to ensure that the inventory data in the system matches actual stock levels.
• Support the finance team by providing accurate and timely inventory-related data for monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting standards and company policies related to inventory.
• Monitor inventory transactions such as stock movements, transfers, and write-offs, ensuring they are recorded correctly in the financial system.
• Collaborate with the operations and procurement teams to track the cost of goods sold (COGS) and identify any discrepancies in inventory costing.
• Work closely with the accounting and operations teams to ensure that inventory management practices align with accounting standards.
• Provide support for inventory-related queries from other departments, addressing issues related to stock levels, pricing, and transaction accuracy.
• Assist with the preparation of documentation and data needed for audits, ensuring that inventory transactions are properly supported and compliant with regulatory requirements.
• Ensure adherence to company inventory policies, accounting procedures, and best practices in inventory management.
Qualifications and Requirements
• Experience with ERP systems, preferably QuickBooks.
• Familiarity with inventory management principles and systems, ideally in a fast-paced industry.
• Clear and coherent in both verbal and written communication skills.
• Strong problem-solving skills with the ability to identify issues and implement effective solutions.
• Meticulous attention to detail and organizational skills, with a focus on accuracy and efficiency.
• Ability to work independently and manage time effectively, especially in a remote environment.
