Responsibilities
- Manage the process for placing invoices into payable software and financial software.
- Perform initial coding for all submitted invoices in the payable system, review and validate invoices and facilitate proper invoice approval.
- Review, prepare and process expense reports – ACH reimbursements, making sure all the expenses meet the requirements according with company policy.
- Assist with AP system implementations.
- Provide quality customer service to internal and external vendors and internal departments.
- Resolve and research vendor and internal requests and challenges.
- Generate checks/ACH payments for different company’s bank accounts.
- Vendor maintenance, set up vendors, attach W-9 and IRS confirmation to the financial system.
- Review and clear open items on AP aging report.
- Prepare and mail 1099’s annually. Maintain 1099 counts and copies. Work with AP team to transmit the files to the IRS FIRE site.
- Assist in ad-hoc projects as needed.
Qualifications
- Prior experience with Concur expense management software and Oracle E-Business Suite (EBS) is a plus.
- Experience working within a management company environment is a plus
Screening Criteria
- Bachelor’s degree in accounting, finance, or a related field.
- Minimum of three (3) years of experience in accounts payable.
- Must have a stable employment history
