Responsibilities
• Processing of vendor invoices while ensuring accuracy. Including but not limited to verification of appropriate authorization documents, match purchase orders and work order requirements and verification of time of site.
• Proactively identify and adhere to client billing requirements for each assigned project and contract.
• Enter invoice details into the work order system of Atlas accurately and in a timely manner.
• Reconcile payment discrepancies and resolve issues with vendors.
• Available through Zoom phone for vendor incoming calls.
• Monitor the Accounts Payable Outlook inbox for timely responses.
• Communicate with vendors, clients, and other departments to resolve issues and provide clarification.
• Handle vendor inquiries via phone and email regarding invoices, payments, and account discrepancies.
• Maintain thorough and accurate records for assigned accounts payable vendors.
• Understand the taxation of the project/contract to ensure accurate vendor payments.
• Performing other administrative duties as assigned by AP Manager and/or Department Head
• Investigate and resolve problems associated with processing invoices and payments.
• Ensure correct and accurate vendor information in Work order system and ERP system of GP for payment
• Work closely with vendor support team ensuring accurate vendor profiles
• Assist in month-end closing activities related to accounts payable.
Qualifications and Requirements
• Knowledge of fundamental accounting concepts, such as debits, credits, and the accounting cycle, to support accurate financial transactions.
• Proficient in using accounting software and systems, such as ERP and AP tools, for managing accounts payable functions efficiently.
• Proficient in Microsoft Office Applications
• Intermediate to Advanced Excel skills required.
• Meticulous attention to detail to review financial documents, ensuring accuracy and completeness in all aspects of accounts payable processes.
• Strong critical thinking skills to identify discrepancies, troubleshoot issues, and find effective solutions related to financial data.
• Self-motivated and collaborative while working seamlessly with teams to meet shared goals.
• Strong organizational skills to prioritize tasks effectively and ensure timely completion while maintaining accuracy.
• Effective time management skills to manage competing priorities.
• Self-starter with ability to successfully adapt to changing priorities and work demands.
• Ability to multi-task, manage interruptions, establish work priorities, handle stress, and effectively function in a fast-paced environment.
