Responsibilities
- Work closely with the Site Supervisor to coordinate all field activities related to the project.
- Manage the project schedule throughout its lifecycle, ensuring it is updated and adjusted as necessary.
- Resolve any scheduling conflicts promptly by escalating them to appropriate leadership.
- Create, maintain, and update project contact sheets and information sheets for easy reference.
- Prepare, submit, and track project-specific documents such as submittals, requests for information, and project close-out documents.
- Handle project permit applications and related documents, ensuring compliance with regulatory requirements.
- Register manufacturer warranties for equipment used in the project.
- Generate Change Orders as needed to support field work and maintain accurate documentation of project changes.
- Organize and maintain comprehensive project files, ensuring all documentation is readily accessible and up to date.
- Communicate project progress, challenges, opportunities, and other relevant information to stakeholders within the company.
- Collaborate closely with project managers and other leads to ensure alignment on project goals and objectives.
- Report billing milestones to the financial department with supporting documentation.
- Identify and communicate sales opportunities to the sales department based on project insights and client interactions.
- Ensure all work is completed on time, organized, and meets quality standards, maintaining thorough records of project activities.
- Assist in procuring materials and equipment necessary to achieve project goals, coordinating closely with field staff and suppliers.
- Provide support to project managers and leads following project execution, ensuring smooth transition and completion of all project deliverables.
Qualifications
- Experience with using the software D-Tools SI.
- Microsoft Suite (Excel, Teams, Word, Outlook, Access, PowerPoint, SharePoint).
- Gannt Chart creation, updating and presentation experience.
Screening Criteria
- Bachelor’s degree in Construction Management, Engineering, Business Administration, or related field.
- At least two (2) years of experience as a Project Coordinator or similar role, preferably in the construction industry.
- Must have a stable employment history
