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Facilities Manager

Connext is searching for a qualified facilities manager to work alongside security and maintenance staff to ensure our buildings and grounds are clean and safe. The facilities manager oversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities staff. Our ideal candidate is well-versed in facilities management processes and exhibits high multitasking and organizational abilities.

Objectives of this role

  • Ensure all building facilities adhere to proper safety standards and cleaning procedures
  • Maintain equipment and building provisions to meet health and safety requirements
  • Organize and plan building installments and refurbishments
  • Supervise facilities staff and communicate with external contractors and vendors
  • Handle insurance contracts
  • Keep building and all facilities up to code and accurately follow maintenance protocol

Responsibilities

  • Overseeing general office operations, including logistics, to ensure smooth day-to-day functioning.
  • Ensure compliance with local safety regulations and building codes.
  • Conduct regular safety audits and training sessions for staff.
  • Coordinate repairs, renovations, and maintenance activities with external contractors.
  • Plan and coordinate office layout changes to accommodate organizational needs.
  • Managing government compliance items, such as Business Permits, and ensuring adherence to regulations.
  • Supervising the fleet, overseeing deliveries, and managing postage logistics.
  • Vendor selection and management, including contract negotiation for various services.
  • Coordinating transportation services for both domestic and international needs.
  • Coordinating appointments, meetings, and managing staff calendars and schedules.
  • Supervising, mentoring, training, and coaching office staff for maximum productivity.
  • Managing domestic and international travel arrangements, including flights, hotels, and car rentals.
  • Purchasing office supplies and equipment, maintaining proper stock levels.
  • Producing reports, drafting contracts, and composing correspondence as needed.
  • Creating presentations and other management-level reports to support decision-making.
  • Stay informed about industry best practices for sustainable facility management.

Qualifications

  • Advanced mechanical and plumbing skills
  • Knowledge of HVAC and other building systems
  • Ability to lift heavy objects and do other labor-intensive tasks
  • Excellent time management and multitasking skills
  • Basic understanding of accounting and finance principles
  • Great leadership and problem-solving skills
  • Experience planning and maintaining facility budgets
  • Excellent verbal and written communication skills
  • Professional leadership experience
  • Contract handling experience
  • Strong attention to detail

Screening Criteria

  • MUST HAVE STABLE EMPLOYMENT HISTORY.
  • Bachelor’s degree in Electrical or Mechanical Engineering, Office Administration or a related field
  • Certified Safety Officer possessing Basic Occupation Safety and Health (BOSH) certification.
  • Minimum of five (5) years of experience in office management, facilities management or admin assistance.
Job Location: Site Only

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