Responsibilities
- Oversee general office operations ensuring smooth day-to-day functioning, including logistics.
- Ensure compliance with local safety regulations and building codes, including Colombian norms such as NTC 2050.
- Conduct regular safety audits and training sessions for staff, adhering to Colombian occupational health and safety standards (SST).
- Coordinate repairs, renovations, and maintenance activities with external contractors.
- Plan and coordinate office layout changes to accommodate organizational needs.
- Manage government compliance items, such as Business Permits, ensuring adherence to Colombian regulations.
- Supervise the fleet, oversee deliveries, and manage postage logistics.
- Select and manage vendors, including contract negotiation for various services.
- Coordinate transportation services for both domestic and international needs.
- Coordinate appointments, meetings, and manage staff calendars and schedules.
- Supervise, mentor, train, and coach office staff for maximum productivity.
- Manage domestic and international travel arrangements, including flights, hotels, and car rentals.
- Purchase office supplies and equipment, maintaining proper stock levels.
- Produce reports, draft contracts, and compose correspondence as needed.
- Create presentations and other management-level reports to support decision-making.
- Stay informed about industry best practices for sustainable facility management.
Screening Criteria
- Bachelor’s degree in Electrical or Mechanical Engineering, Office Administration, or a related field.
- Certified Safety Officer possessing Occupational Safety and Health (SSGT) certification.
- Minimum of five (5) years of experience in office management, facilities management, or administrative assistance.
- Must have a stable employment history.
