Responsibilities
- Coordinate and manage calendars for multiple executives or team members, ensuring all appointments and meetings are scheduled accurately.
- Resolve scheduling conflicts and prioritize appointments based on urgency and importance.
- Send out calendar invites and reminders and follow up on responses.
- Prepare and organize materials for meetings, including agendas, presentations, and handouts.
- Maintain an organized filing system for documents and correspondence.
- Handle incoming calls, emails, and correspondence, directing them to appropriate parties.
- Serve as the primary point of contact for scheduling inquiries and changes.
- Communicate effectively with team members, clients, and stakeholders regarding appointments and meetings.
- Maintain accurate records of appointments, schedules, and relevant documents.
- Assist with reports and presentations as needed.
- Support leaders across the company with the execution of projects and business objectives.
- Assist with follow-up and accountability for completing tasks across the organization.
- Prepare reports, presentations, agendas, and schedules for key meetings.
- Assist with coordinating travel schedules of team members for onsite meetings.
- Answer phone calls and routes messages where appropriate.
- Other duties as assigned.
Qualifications
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or related software.
- Clear and coherent in both written and verbal communication skills with the ability to interact effectively with team members, clients, and stakeholders.
- Strong interpersonal skills ability to build positive relationships and provide exceptional customer service, ensuring a professional and courteous experience for all internal and external contacts.
- Strong organizational skills and meticulous attention to detail ensuring accuracy and completeness in all administrative tasks and documentation.
- Ability to manage time efficiently, prioritize tasks effectively, and meet deadlines in a dynamic, fast-paced work environment.
- Ability to work independently and exercise judgement on decision making and issue resolution.
- Skilled at navigating competing priorities and adapting to shifting demands while maintaining high-quality work standards.
- Able to manage information flow accurately and in a timely manner.
- Exhibit growth mindset and team-orientated behaviors.
- Effective collaboration with a largely remote workforce.
- Ability to collaborate with professionals internal and external to the company and across geographic locations.
Screening Criteria
- High School Diploma or GED required
- At least one (1) to two (2) years of administrative experience in a corporate environment
- Must have a stable employment history.
