Administrative Assistant

Responsibilities

• Respond to incoming calls and emails promptly, addressing inquiries and directing them to the appropriate contacts.
• Efficiently managing and organizing calendars for team members.
• Scheduling and coordinating meetings and appointments.
• Coordinating logistics for meetings, including room reservations and technology setup.
• Ensuring timely distribution of meeting agendas and relevant documents.
• Analyzing quotes and invoices to ensure accuracy and compliance with company policies.
• Collaborating with relevant departments to address any discrepancies.
• Develop visually appealing PowerPoint presentations, incorporating relevant content and data to support effective communication.
• Ensuring presentations align with company branding and standards.

Qualifications

• Proven track record in administrative roles, demonstrating a solid understanding of administrative tasks and responsibilities.
• Exceptional organizational skills to effectively manage multiple tasks and responsibilities.
• Clear and coherent in both written and verbal communication skills, with an emphasis on clarity and professionalism.
• Proficiency in Microsoft Office Suite, particularly adept at using PowerPoint for presentations.
• Meticulous attention to detail to ensure accuracy in all administrative tasks, including document analysis and scheduling.
• Demonstrate the ability to anticipate potential issues and take proactive measures to address them efficiently.
• Showcase excellent time management skills, prioritizing tasks effectively and meeting deadlines consistently.
• Work collaboratively within a team, fostering a positive and approachable attitude that contributes to a harmonious work environment.

Screening Criteria

• Bachelor’s degree in a related field.
• At least one (1) to two (2) years of experience as an Admin Assistant or a similar role.
• Must have a stable employment history.