Administrative Assistant

Responsibilities

• Assist in the preparation and execution of various project-related documents and applications.
• Coordinate and liaise with internal teams, external stakeholders, and clients to ensure project timelines and objectives are met.
• Handle administrative tasks including filing, data entry, and maintaining project records.
• Support the coordination of meetings, workshops, and events related to projects.
• Maintain open lines of communication and provide regular updates to relevant parties.
• Generate regular progress reports and updates for internal and external stakeholders.
• Manage project documentation, ensuring organization, accessibility, and confidentiality.
• Act as a point of contact for project-related inquiries, providing timely and accurate information.
• Contribute to process improvement initiatives by identifying opportunities for increased efficiency.
• Provide administrative support to other teams and functions as needed.

Qualifications

• Clear and coherent in both verbal and written communication skills to handle customer inquiries and build positive relationships.
• Familiarity with standard office tasks such as filing, answering phones, and email correspondence.
• Proficiency in computer software programs including Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and Google Workspace to enhance productivity and carry the role effectively.
• Excellent attention to detail and a high level of accuracy in data entry and record-keeping
• Ability to work independently and as part of a team, managing multiple tasks and priorities efficiently.
• Strong interpersonal skills and ability to work with diverse teams.
• Strong organizational and time management skills with the ability to multitask effectively.

Screening Criteria

• Must have stable employment history.
• Must have 2 years direct experience in handling administrative tasks.