Responsibilities
- Review and verify invoices for accuracy, completeness, and adherence to company policies.
- Code and post invoices into the accounting system, ensuring proper general ledger coding and cost center allocation.
- Match invoices with purchase orders and receiving documents to validate the accuracy of billing and quantities received.
- Obtain necessary approvals from appropriate departments or managers for payment processing.
- Process and schedule vendor payments, including checks, electronic transfers, and ACH payments, within established payment terms.
- Respond to vendor inquiries and address payment discrepancies in a prompt and professional manner.
- Reconcile vendor statements, resolve outstanding issues, and maintain positive relationships with vendors.
- Monitor accounts payable aging to ensure timely payments and avoid overdue balances.
- Assist with month-end closing activities related to accounts payable, such as reconciliations and accruals.
- Collaborate with the procurement and finance teams to improve accounts payable processes and efficiency.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
Qualifications
- Experience with using financial software, such as NAV or other ERP systems such as NetSuite, Oracle, and SAP to efficiently manage and organize financial data.
- Clear and coherent in both verbal and written communication skills to handle customer inquiries and build positive relationships.
- Proficiency in using accounting software and MS Excel for data manipulation and analysis.
- Detail-oriented, with a high level of accuracy in financial record-keeping.
- Ability to work independently and as part of a team, managing multiple tasks and priorities efficiently.
- Ability to handle multiple tasks and prioritize effectively.
Screening Criteria
- Bachelor’s degree in accounting, finance, business, or a related field.
- At least five (5) years of experience in General Accounting (with AP experience).
- Must have a stable employment history.
