Responsibilities
- Thoroughly review vendor invoices to verify alignment with the corresponding Purchase Order (PO) and Receiving Document.
- Identify and promptly report any discrepancies or inconsistencies found during the 3-way match process.
- Actively collaborate with the Purchasing, Receiving, and Inventory teams to investigate and resolve discrepancies.
- Execute the efficient processing of invoices related to inventory items in the chosen ERP system (e.g., Infor, SAP, Oracle).
- Ensure that all required approvals, in accordance with the signature authorization policy and limits, are obtained before processing payments.
- Proactively report any discrepancies or anomalies discovered during the invoice review process.
- Engage with relevant stakeholders to address and resolve variances in a timely manner.
- Maintain a positive and professional relationship with vendors.
- Address vendor inquiries and concerns promptly and professionally.
- Collaborate on process improvement opportunities with vendors as needed.
- Ensure strict adherence to company policies, accounting standards, and relevant regulations.
- Maintain accurate and organized accounts payable records and documentation.
- Assist with internal and external audits related to inventory and accounts payable.
Qualifications
- Familiarity with accounting principles and practices.
- Experienced with invoice processing, 3-way matching, and vendor management.
- Strong Microsoft Excel skills, including ability to work with spreadsheets, pivot tables, and formulas.
- Precision and accuracy in handling financial transactions and data.
- Ability to analyze invoices, identify discrepancies, and resolve issues.
- Clear and coherent in both written and verbal communication skills to handle customer inquiries and build positive relationships.
- Effective time management and organizational skills to manage multiple invoices and deadlines.
- Ability to work collaboratively with cross-functional teams.
Screening Criteria
- Has a bachelor’s degree in accounting, finance, business administration, or any related field.
- At least one (1) year of experience in accounting
- Must have a stable employment history.
Job Category: Accounting and Finance
Job Location: Site Only