Accounting Associate

The Accounts Receivable Specialist is responsible for extracting invoices from SmartERP, uploading them to Netsuite, distributing them to customers, uploading documents to individual customer portals, and reconciling invoiced amounts with the internal software system (SmartERP). The ideal candidate will demonstrate attention to detail, organizational skills, and the ability to contribute to month-end close activities.

Responsibilities

• Retrieve and process invoices from SERP & NetSuite.
• Ensure accuracy and completeness of invoicing information.
• Distribute invoices to customers in a timely manner.
• Upload invoices to individual customer portals, following specific requirements.
• Reconcile invoiced amounts with data in our internal software system.
• Investigate and resolve discrepancies or issues related to invoicing.
• Collaborate with the finance team to support month-end close activities.
• Provide necessary documentation and information for financial reporting.
• Maintain organized records of invoices, communications, and reconciliation documentation.
• Assisting in the pricing of jobs where needed

Qualifications

• Hands-on experience with Netsuite and proficiency in using other accounting software.
• A meticulous approach to handling financial data to ensure accuracy in invoicing and reconciliation processes.
• Exceptional organizational and time-management abilities to handle multiple tasks and deadlines effectively.
• Clear and coherent in both communication skills to interact with customers, internal teams, and potentially assist in month-end close procedures.
• Ability to work collaboratively within a team while also being capable of independent work when required.
• Experience with a variety of financial software and tools beyond Netsuite.
• Comfortable operating in an office environment with proficiency in standard office software.
• Strong analytical and problem-solving skills to identify and address discrepancies in invoicing and reconciliation.
• Commitment to maintaining the highest level of integrity and confidentiality when dealing with financial data.
• Ability to adapt to changing priorities, deadlines, and evolving business needs.

Screening Criteria

• Bachelor’s degree in accounting, finance, or a related field.
• At least one (1) to two (2) years of accounts receivable or related financial roles.
• Must have a stable employment history.