The Accounting Associate is responsible for various service and compliance tasks, as well as accounting reconciliation tasks to ensure the accuracy and completeness of financial records. The primary responsibilities include handling accounts payable and accounts receivable, bank and credit card reconciliation, tax filing assistance, and preparing various reports. This role is crucial for maintaining financial integrity and supporting the overall accounting functions within the organization.
Responsibilities
- Enter all Accounts Payable (AP) invoices and Accounts Receivable (AR) billings into the accounting system.
- Reconcile all bank and credit card statements to ensure accuracy and completeness.
- File monthly and annual General Excise Tax (GET) returns in compliance with local regulations.
- Assist in payroll tax filing and ensure timely and accurate submissions.
- Post weekly payroll transactions to the accounting system.
- Provide a weekly cash forecast to assist with cash management.
- Generate and provide weekly Accounts Receivable (AR), Accounts Payable (AP), and Job Cost (JC) reports.
- Reconcile bank and credit card statements to ensure all transactions are accounted for.
- Verify that bank reconciliations align with the General Ledger for accuracy.
- Compare actual costs versus estimated costs for jobs in progress to assess project profitability.
- Reconcile Credit Card Payable accounts to maintain financial accuracy.
- Verify that Payroll Taxes (Federal withholding, FICA, State withholding) match accounting software records.
- Calculate monthly and annual General Excise Tax (GE Tax) liability for compliance purposes.
Qualifications
- Experience in bookkeeping and accounting tasks is essential.
- Strong understanding of accounting principles and practices is required to perform the job effectively.
- Proficient in accounting software and Microsoft Excel for managing financial records and generating reports.
- Keen eye to detail to ensure the accuracy and completeness of financial data.
- The ability to analyze financial information and reconcile accounts is a key aspect of the role.
- Capable of working independently on tasks but also be a team player, as collaboration with colleagues and external parties is common in accounting.
- Clear and coherent in both written and verbal communication skills to collaborate with colleagues and external partners, especially when dealing with financial matters.
- Knowledge of local tax regulations and compliance requirements.
Screening Criteria
- MUST HAVE STABLE EMPLOYMENT HISTORY.
- Bachelor’s degree in accounting technology, financial management, or a related field.
- At least two (2) years of experience as a bookkeeper.
- Must have a stable employment history.
