Responsibilities
- Reconcile vendor statements, credit memos, and transaction reports to ensure accuracy and resolve discrepancies.
- Maintain a systematic approach to vendor management to prevent missed payments.
- Process bills and invoices in QuickBooks Online, including bill creation, approval, and payment.
- Print and distribute checks as needed.
- Manage bill payments through QuickBooks Online’s Bill Pay functionality.
- Oversee vendor records, including the status of autopay and manual payments.
- Create and update vendor profiles in QuickBooks Online.
- Communicate with vendors regarding payment status and resolve any issues.
- Utilize QuickBooks Online’s bank module to reconcile bank transactions with company records.
- Ensure that bank statements are accurate and up-to-date.
- Utilize HubDoc for document management and data extraction.
- Maintain accurate records and documentation for all transactions.
- Prepare and analyze reports related to accounts payable and vendor management.
- Coordinate with internal teams and external vendors to resolve payment issues.
Qualifications
- Experience with the bank and accounts payable modules, including bill creation, payment processing, and check printing.
- Familiarity with document management and data extraction.
- Proficiency in PDF management and document review.
- Proficiency in email communication and scheduling.
- Strong organizational and time management skills to efficiently manage multiple tasks, prioritize work, and adhere to deadlines to ensure timely processing and accurate record-keeping.
- Meticulous attention to detail to prevent financial errors and discrepancies.
- Ability to prioritize tasks and meet competing deadlines effectively.
- Clear and coherent in both written and verbal communication skills with ability to articulate information, resolve issues, and build positive relationships with vendors and internal teams.
- Effective problem solving skills to improve process efficiency and accuracy.
Screening Criteria
- Bachelor’s degree in accounting.
- At least one (1) to three (3) years of experience in in accounts payable or a similar finance role.
- At least one (1) to two (2) years of experience using QBO (Bank Feed).
- Knowledgeable of debits and credits.
- Must have a stable employment history.
