Accounting Associate 1

The Accounting Associate 1 is responsible for the receipt and accounting of funds being paid to the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment for goods and services completed by the organization.

Responsibilities

• Post customer payments by recording wires, checks and credit card transaction.
• Updates receivable by totaling unpaid invoices.
• Maintains records by microfilming invoices, debits, and credits.
• Verifies the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments.
• Promptly organize and reconcile customer accounts and verify discrepancies to ensure payments are correct.
• Create weekly aging AR reports to keep accounts current.
• Follow up on open invoice inquiries.
• Proactively dispute necessary claims on various seller portals to maximize collections.
• Prepare claim settlements.
• Generate weekly/monthly detailed payment and deduction.
• Record sales return data for master claims.
• Update bank transactions daily for accurate cash position.
• Communicate with other departments when errors on orders arise.
• Prepare documents for bank and internal audits.
• Assist with end of month closing.
• Ad hoc projects and analysis to support the supervisor, manager, director and executive management.
• Performs other duties as required.

Qualifications

• Previous experience with the SAP FI/SD module, indicating a strong foundation in enterprise resource planning systems and their application to financial and sales processes.
• Proficiency in advanced computer skills, specifically in MS Office applications, accounting software, and databases, with the ability to navigate and utilize these tools efficiently.
• Ability to handle and manipulate substantial volumes of data, showcasing analytical and data management skills essential for the position.
• Strong relationship-building skills, enabling effective navigation of organizational dynamics and the establishment of meaningful connections with key stakeholders.
• High emotional intelligence and empathy, recognized by an ability to actively listen to customer concerns and ensure their perspectives are understood and valued.
• Committed to taking ownership of customer-related responsibilities, driving desired business outcomes, and consistently delivering a positive customer experience.
• Inherent self-motivation, exemplified by the proactive initiative to take charge of personal performance and contribute actively to team objectives.
• Growth-oriented mindset, characterized by an openness to coaching, a prompt application of feedback to enhance performance, and a commitment to continuous personal and professional development.
• Has a data-driven approach, showcasing enthusiasm for leveraging data analytics to derive meaningful insights and recommendations for customers.
• Dynamic and adaptable nature, thriving in a fast-paced work environment and demonstrating a positive attitude toward change and ambiguity, reflecting an ability to excel under varying conditions.

Screening Criteria

• MUST HAVE STABLE EMPLOYMENT HISTORY.
• Bachelor’s degree in accounting, finance, or a related field.
• Minimum of three (3) years of experience in a cost accounting function in a medium or large-sized company.